Enhanced Billback

EFFECTIVELY MANAGE REBATE CLAIMS

Rebates are an inherent component of any manufacturer’s relationship with their distribution network, creating incentives that drive sales of key products.

Unfortunately, managing rebates and the resulting billback claims create a number of time-consuming and error-laden tasks for all parties.


Segments Served:


Enhanced Billback

EFFECTIVELY MANAGE REBATE CLAIMS

Rebates are an inherent component of any manufacturer’s relationship with their distribution network, creating incentives that drive sales of key products.

Segments Served:

iTrade’s Enhanced Billback solution addresses these challenges by acting as the digital intermediary between trading partners, ensuring data standards and accuracy, and helping to eliminate many of the manual tasks typically associated with claims processing and verification. With iTrade’s Enhanced Billback solution, manufacturers and distributors each connect to iTradeNetwork using existing applications, data formats and business workflows. When a distributor makes a rebate claim and submits a billback report (EDI 867) via iTrade, the report is automatically received, verified and added to manufacturer’s user interface. Distributor product ID codes are automatically mapped to manufacturer’s codes to further simplify processes. Claims are accessible via iTrade’s Enhanced Billback user interface anytime and on any device. Trade spend analysts can quickly compare claims with contracts and actual sales data to ensure accuracy and identify and address discrepancies, either directly by manufacturer or a third-party processing partner. Finally, once a claim has been verified, a rebate payment can be requested via integration with the accounts payable application of choice.

iTrade’s cloud-based supply chain management solutions streamline and simplify the entire billback process, helping you to:

Drive massive efficiency gains across the entire rebate claims process
Reduce bandwidth required for managing billback claims by up to 50%
Improve the accuracy of rebate payments
Improve customer satisfaction with rebate program

Unfortunately, managing rebates and the resulting billback claims create a number of time-consuming and error-laden tasks for all parties.

iTrade’s Enhanced Billback solution addresses these challenges by acting as the digital intermediary between trading partners, ensuring data standards and accuracy, and helping to eliminate many of the manual tasks typically associated with claims processing and verification. With iTrade’s Enhanced Billback solution, manufacturers and distributors each connect to iTradeNetwork using existing applications, data formats and business workflows. When a distributor makes a rebate claim and submits a billback report (EDI 867) via iTrade, the report is automatically received, verified and added to manufacturer’s user interface. Distributor product ID codes are automatically mapped to manufacturer’s codes to further simplify processes. Claims are accessible via iTrade’s Enhanced Billback user interface anytime and on any device. Trade spend analysts can quickly compare claims with contracts and actual sales data to ensure accuracy and identify and address discrepancies, either directly by manufacturer or a third-party processing partner. Finally, once a claim has been verified, a rebate payment can be requested via integration with the accounts payable application of choice.

iTrade’s cloud-based supply chain management solutions streamline and simplify the entire billback process, helping you to:

Drive massive efficiency gains across the entire rebate claims process

Reduce bandwidth required for managing billback claims by up to 50%

Improve the accuracy of rebate payments

Improve customer satisfaction with rebate program

KEY FEATURES

ELIMINATE MANUAL TASKS TO DRIVE MASSIVE EFFICIENCY GAINS

iTrade’s Enhanced Billback solution automatically inputs EDI 867 billback reports, maps product identification codes and makes the resulting information accessible via an online user interface. What were formally extremely time consuming tasks are now automated resulting in significant reductions in the bandwidth required for claims verifications.

ACCESSIBLE ANYTIME

All iTradeNetwork solutions are cloud-based, providing you and your staff access anytime, anywhere. You can easily check or change the status of a claim and update or approve a claim at a moment’s notice whether you are at your desk, at home or on a mobile device.

AUTOMATICALLY SYNCHRONIZES PRODUCT IDENTIFICATION CODES

One of the most time consuming processes in the billback claims process is the mapping of product identification codes from distributors to manufacturers. With iTrade’s Enhanced Billback solution, the entire mapping process, including the ongoing maintenance of the maps themselves, are handled automatically. Not only does this create efficiencies, it can dramatically improve the accuracy of the claims verification process.

RAPID IDENTIFICATION AND RESOLUTION OF LINE ITEM DISCREPANCIES

Trade Spend staff analysts can compare rebate claims to sales contract terms and actual sales data in a single user interface to quickly and accurately identify and address line item discrepancies. If you employ third parties to assist in the rebate claims process, you can choose to provide online access to the same information to further streamline the discrepancy resolution process.

STANDARDIZE AND SIMPLIFY THE DELIVERY OF BILLBACK REPORTS

Distributors can now move to electronic delivery of sales or billback reports for their suppliers. iTrade’s Enhanced Billback solution supports EDI 867 transmissions and provides an easy-to-use mechanism for both manufacturers and distributors to send and receive reports. Because iTrade manages the data mapping process and constantly updates the mapping rules, all parties can standardize on their own unique product identification codes.

YOUR FINANCE DEPARTMENT’S BEST FRIEND

Make life easier for your finance team – improving claims approval accuracy means fewer mistakes in paying rebates. Freeing more time for Trade Spend staff also means that a higher percentage of claims can be verified, helping to avoid situations where rebates are paid mistakenly. And because claims are approved in a more timely fashion, rebates can be paid more quickly resulting in improved customer satisfaction.

KEY FEATURES

ELIMINATE MANUAL TASKS TO DRIVE MASSIVE EFFICIENCY GAINS

iTrade’s Enhanced Billback solution automatically inputs EDI 867 billback reports, maps product identification codes and makes the resulting information accessible via an online user interface. What were formally extremely time consuming tasks are now automated resulting in significant reductions in the bandwidth required for claims verifications.

ACCESSIBLE ANYTIME

All iTradeNetwork solutions are cloud-based, providing you and your staff access anytime, anywhere. You can easily check or change the status of a claim and update or approve a claim at a moment’s notice whether you are at your desk, at home or on a mobile device.

AUTOMATICALLY SYNCHRONIZES PRODUCT IDENTIFICATION CODES

One of the most time consuming processes in the billback claims process is the mapping of product identification codes from distributors to manufacturers. With iTrade’s Enhanced Billback solution, the entire mapping process, including the ongoing maintenance of the maps themselves, are handled automatically. Not only does this create efficiencies, it can dramatically improve the accuracy of the claims verification process.

RAPID IDENTIFICATION AND RESOLUTION OF LINE ITEM DISCREPANCIES

Trade Spend staff analysts can compare rebate claims to sales contract terms and actual sales data in a single user interface to quickly and accurately identify and address line item discrepancies. If you employ third parties to assist in the rebate claims process, you can choose to provide online access to the same information to further streamline the discrepancy resolution process.

STANDARDIZE AND SIMPLIFY THE DELIVERY OF BILLBACK REPORTS

Distributors can now move to electronic delivery of sales or billback reports for their suppliers. iTrade’s Enhanced Billback solution supports EDI 867 transmissions and provides an easy-to-use mechanism for both manufacturers and distributors to send and receive reports. Because iTrade manages the data mapping process and constantly updates the mapping rules, all parties can standardize on their own unique product identification codes.

YOUR FINANCE DEPARTMENT’S BEST FRIEND

Make life easier for your finance team – improving claims approval accuracy means fewer mistakes in paying rebates. Freeing more time for Trade Spend staff also means that a higher percentage of claims can be verified, helping to avoid situations where rebates are paid mistakenly. And because claims are approved in a more timely fashion, rebates can be paid more quickly resulting in improved customer satisfaction.


“What was once done with diverse and unique emails, faxes and confusing spreadsheets can now be done with a single integration between the distributor’s claim application and iTradeNetwork. From my perspective, iTradeNetwork did a great job on the roll out of its Enhanced Billback Solution, addressing all our concerns and helping us get better data faster.”


Brad DowieRegion Business Manager


“What was once done with diverse and unique emails, faxes and confusing spreadsheets can now be done with a single integration between the distributor’s claim application and iTradeNetwork. From my perspective, iTradeNetwork did a great job on the roll out of its Enhanced Billback Solution, addressing all our concerns and helping us get better data faster.”

Brad DowieRegion Business Manager